Effective Date of this Policy: 1st June 2023
1. Introduction
About Us
Podium Technologies Limited (“Pod1um”) is a private company limited by shares incorporated in Ireland with company number 686532 and having a registered office at the Athletic Grounds, Claremount, Co. Mayo, Ireland (“we”/ “us”/ “our”). We provide an [app through which our customers can access online coaching and tailored training plans] (the “Services”).
About our Privacy Policy
We respect your right to privacy and take seriously our responsibilities in relation to the processing of personal data. We do not collect or process personal data unnecessarily.
This privacy policy (the “Policy”) sets out important information about your rights in relation to the processing of your personal data, and the basis on which any personal data we collect from you, or that you provide to us, will be processed in connection with your use of our Services. This includes using (i) our website (https://pod1um.com/) (“our Site” or “the Site”) and (ii) our mobile application the Pod1um App (the “App”). We do not knowingly attempt to solicit or receive information from children and our App is not intended to be used by children under the age of 16.
Controller
Under this Policy, and unless we have entered into a different agreement with you, we will be what’s known under the General Data Protection Regulation (EU) 2016/679 (the “GDPR”) as the “controller” of the personal data you provide to us.
2. The Information we Collect
We will collect and process the following data about you for the following purposes:
Information you provide to us.
Your Data. This is information about you that you give us by filling in forms on our Site, or on our App, or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you use either our Site, or the App, or the Services, or report a problem with our Site.
The information you give us may include:
Identity Data: your full name, address, e-mail address, phone number, address, age, title, photograph, location data and personal description, social media profile information.
Financial Data: your financial data, including bank account details, billing contact email address and VAT number.
Activity Data: this may include your activity, training and usage information based on your activities recorded on the App, such as statistics on your practice, achievement of milestones, [your calories in/out, sleep, workouts, steps or distance covered and intensity of exercise].
Health Data: your heart rate, height and weight, strength/power/speed/fitness or other performance related data.
Information we collect about you.
Automatically Collected Information. With regard to each of your visits to our Site and the use of our App we will automatically collect the following information:
Technical Data: technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, location data, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, device identifier, user settings, how often you use the application and other performance data; and
Usage Data: information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), products you viewed or searched for, page response times, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call us.
Information we receive about you from other sources.
[Lab Data: results of laboratory testing, biomarkers and blood analysis, test results and reports (including data concerning health) from external laboratories or other clinics you may choose to visit to conduct these tests for the purposes of signing up to or using the Services and/or the App.]
Third Parties: We may collect personal data about you from other third parties including your employer, social media networks, research partners, and publicly available information in the public domain.
Special categories of personal data. Special categories of data, including Health Data, may be collected by us as part of the performance of the Services. You may submit special categories of personal data to us through our Site or our App. We have additional measures in place to safeguard your special categories of personal data, and we will only disclose this data to your coaches, team or advisors with your explicit consent.
3. Cookies
What are cookies and why we use them. The Site [and our App] may use cookies from time to time. “Cookies” are small text files which are stored by your browser on your computer and are normally used to gather statistical information and to analyse trends of use or access to a website. Cookies cannot be used to run programs or deliver viruses to your computer.
Cookies may be used to save your personal preferences so you do not have to re-enter them each time you access the Site. For more about our use of cookies and how you can disable them, please see our Cookie Policy.
4. What we do with your Information
We will only use your personal information when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Where we need to perform the contract and provide the Services we are about to enter into or have entered into with you.
Where it is necessary for our legitimate interest (or those of a third party) and your interests and fundamental rights do not override those interests.
Where we need to comply with a legal or regulatory obligation.
We have set out below, in table format, a description of the ways we plan to use your personal data and the legal basis we rely only to do so. We have also identified our legitimate interests where appropriate:
Purpose/Activity | Type of data | Legal basis for processing |
To respond to your queries and to provide you with the information you request from us in relation to our products or Services. | -Identity Data | -Necessary for our legitimate interests (to respond to new or existing customer queries and grow our business) |
To provide the Services and/or the App to you and to provide you with access to our coaches and, where relevant, provide you with personalised content, a personalised training plan or analytics about your wellbeing. | -Identity Data | -Performance of a contract with you |
To monitor and analyse your training, [health, fitness and nutrition information] to enable you to optimise your training. | -Identity Data | -Performance of a contract with you |
To share your training information with our coaches, team or advisors. | -Activity Data | -Performance of a contract with you |
To manage payments, fees and charges and to collect and recover money owed to us. | -Identity Data | -Performance of a contract with you |
To manage our relationship with you, including notifying you about changes to the Services, or our Privacy Policy. | -Identity Data | -Performance of a contract |
To provide you with information about services we offer that are similar to those that you have enquired about or are subscribed to. | -Identity Data | -Necessary for our legitimate interests (to develop our products or Services and grow our business) |
Where you have given us your consent to do so, to provide you with information about other services we feel may interest you and any promotional offers that we may have which may be of interest to you. | -Identity Data | -Consent |
To ensure that content is presented in the most effective manner for you and for your computer or device. | -Identity Data | -Necessary for our legitimate interests (to keep our Site and the Services updated and relevant and to develop and grow our business). |
To administer and protect our business, our Site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes. | -Identity Data | -Necessary for our legitimate interests (for running our business and as part of our efforts to keep our Site and the Services safe and secure) |
To use data analytics to improve or optimise our Site, marketing, customer relationships and experiences. | -Technical Data | -Necessary for our legitimate interests (to define types of customers for our products and services, to keep our Site and the Services updated and relevant, to develop and grow our business and inform our marketing strategy). |
Necessary for our legitimate interests (for running our business and as part of our efforts to keep our Site, the App and the Services safe and secure) | -Technical Data | -Necessary for our legitimate interests (to define types of customers for our and services, to keep our Site and the Services updated and relevant, to develop and grow our business and inform our marketing strategy). |
To measure or understand the effectiveness of advertising we serve to you and others, and, where applicable, to deliver relevant advertising to you. | -Identity Data | -Necessary for our legitimate interests (to study how customers use our products or Services, to develop them, to grow our business and to inform our marketing strategy). |
To anonymise, and conduct statistical analysis or research using this anonymised data and/or to appoint or collaborate with our research partners or a third party to do so. | -Usage Data | -Necessary for our legitimate interests (to identify general (anonymised) trends, behaviours, results in relation to training, recovery and nutrition strategies relevant to our business). |
To review and process applications for employment with us. | -Identity Data | -Necessary for our legitimate interests (to develop our products or Services and grow our business) |
Change of purpose. We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us at support@pod1um.com. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with this Policy, where this is required or permitted by law.
How long we keep your information. We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. This means that the period of time for which we store your personal data may depend on the type of data we hold. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. For more information about our data retention policies please contact us at support@pod1um.com.
5. Disclosure of your Information
We do not sell your personal information to third parties for marketing purposes. We may disclose information to third parties if you consent to us doing so as well as in the following circumstances:
You agree that we have the right to share your personal information with the following recipients or categories of recipients:
Any department or authorised person within our company or any member company within our group, which means any subsidiary or holding company within the meaning of sections 7 and 8 of the Companies Act 2014.
Selected third parties including:
our business partners, suppliers, coachers trainers and sub-contractors for the performance of any contract we enter into with them or you in relation to the performance of the Services,
our service partners, for administrative, statistical and technical services, in order to support or enhance the App or our business operations;
analytics and search engine providers that assist us in the improvement and optimisation of our Site;
our research partners (in anonymised form only) for the purposes of scientific research and study and other organisations in order to provide enterprise subscribers and workplace group administrators with the ability to benchmark the wellness activity of their workforce against that of other organisations;
credit reference agencies for the purpose of assessing your credit score to the extent this is a condition of us entering into a contract with you;
your employer, workplace, or affiliated organisation, where your account with us is connected to the corporate account of your employer or another organisation with which you are affiliated (where your employer, workplace, or other organization with which you are affiliated provides a subscription to the Services or the App).
other users in a shared workplace group, where you use the Services or the App to access groups associated with your employer, workplace, or affiliated organisation;
third parties to whom you explicitly ask us to send your information.
We will also disclose your personal information to third party recipients:
if our business enters into a joint venture with, purchases or is sold to, merged with, or acquired by another business entity, your personal data may be disclosed or transferred to the target company, our new business partners or owners or their advisors.
in order to enforce our contractual terms with you.
if we are under a duty to disclose or share your personal data in order to comply with any law, legal obligation or court order, or in order to enforce rights under the GDPR or other agreements.
to protect our rights, property or safety, our customers, or others. This includes exchanging information with other companies and organisations for the maintenance and security of the Site, the App or and Services.
6. International Transfers
Personal Data may be transferred to our trusted partners and service providers who maintain their servers outside of the European Economic Area (“EEA”), where the privacy and data protection laws may not be as protective as those in your jurisdiction. This is only for the purposes of providing, and to the extent necessary to provide, the Services to you. There are special requirements set out under Chapter V of the GDPR (with which we would comply) to regulate such data transfers and ensure that adequate security measures are in place to safeguard and maintain the integrity of your personal data on transfer.
For more information about this and the safeguards in place relating to the transfer, please contact us by email at support@pod1um.com.
7. Security Measures
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. Your Personal Data and your Rights
Accessing your Personal Data. You may request access at any time to a copy of the personal data we hold about you. Any such request should be submitted to us in writing and sent to support@pod1um.com. We will need to verify your identity in such circumstances and may request more information or clarifications from you if needed to help us locate and provide you with the personal data requested.
There is usually no charge applied to access your personal data (or to exercise any of the other rights). However, if your request is clearly unfounded, repetitive or excessive, we may charge a reasonable fee. Alternatively, we may refuse to comply with your request in these circumstances.
Right of Restriction. You may restrict us from processing your personal data in any of the following circumstances:
you have contested the accuracy of the personal data we hold on record in relation to you or for a period of time to enable us to verify the accuracy of the personal data;
the processing of your personal data is unlawful and you request the restriction of use of the personal data instead of its erasure;
we no longer require your personal data for the purpose of processing but you require this data for the establishment, exercise or defence of legal claims; or
where you have contested the processing (under Article 21(1) of the GDPR) pending the verification of our legitimate grounds.
Corrections or Erasure (Right to Rectification and Right to Be Forgotten). If we hold personal data concerning you which are no longer necessary for the purposes for which they were collected or if you withdraw consent for us to process your personal data, you can request the deletion of this personal data. This right, however, will not apply where we are required to process personal data in order to comply with a legal obligation or where the processing of this information is carried out for reasons of public interest in the area of public health. If the personal information we hold about you is inaccurate, you may request to have your personal information updated and corrected. To do so at any time, please contact us by email at support@pod1um.com.
Your Right to Object. You have the right to object to the processing of your personal data at any time:
for direct marketing purposes
for profiling to the extent it relates to direct marketing
where we process your personal data for the purposes of legitimate interests pursued by us, except where we can demonstrate compelling legitimate grounds for this processing which would override your interests, rights and freedoms or in connection with the enforcement or defence of a legal claim.
To exercise your right to object at any time, please email support@pod1um.com. Should this occur, we will no longer process your personal data for these purposes unless doing so is justified by a compelling legitimate ground as described above. For more information about our marketing practices, please see the Marketing Communications section below.
Data Portability. Where we process your personal data by automated means (i.e., not on paper) and this processing is based on your consent or required for the performance of a contract between us, you have the right to request from us a copy of your personal data in a structured, commonly used machine-readable format and, where technically feasible, to request that we transmit your personal data in this format to another controller.
Profiling. Profiling is an automated form of processing of personal data often used to analyse or predict personal aspects about an individual person. This could relate to a person’s performance at work, economic situation, health, personal preferences, reliability, behaviour, location or movements. An example of this would be where a bank uses an automated credit scoring system to assess and reject a loan application.
You have the right to be informed if your personal data will be subject to automated decision making, including profiling. You also have the right not to be subject to a decision based solely on automated process, including profiling, where that decision impacts on your legal rights. There are some exceptions to this rule, where, for example, the decision is necessary in connection with the performance of a contract between us, is authorised by law or where you have given your explicit consent to this automated processing. [In this case, however, we do not engage in profiling or automated processing for profiling purposes.]
Personal Rights. The rights described in this section are personal rights and are exercisable only by the individual person (or data subject) concerned.
9. Marketing Communications
General. We will not use your data to send marketing communications to you about promotions, competitions, updates and new products or services that may be of interest to you, unless we have your permission to do so.
Your right to object. You have the right to object to the processing of your personal data for our marketing purposes. To object or if you change your mind at any later time, you can withdraw your consent to the processing of your personal data for such marketing purposes by contacting us at support@pod1um.com. You may also opt out of receiving marketing communications at any time by selecting the unsubscribe option when you receive an electronic marketing communication from us. The withdrawal of your consent will not impact upon the lawfulness of processing based on your consent prior to the withdrawal
10. Third Party Material
We always endeavour to deal with vendors and other third parties who are GDPR compliant or, in the case of the third parties located outside of the EEA who have adequate security measures in place to safeguard the security of personal data. That said, we, our employees, agents, holding company and subsidiaries, accept no liability howsoever arising for the content or reliability of any third party materials or websites referenced by hyperlink or other means on the Site or for the data collection and use practices or security measures used by such third parties. If you submit personal data to any of those sites, your personal data is governed by their privacy policy. We encourage you to carefully read their privacy policies.
11. Changes to this Policy
Any changes made to this Policy from time to time will be published on our Site and our App. Any material or other change to the data processing operations described in this Policy which is relevant to or impacts on you or your personal data, will be notified to you in advance by email. In this way, you will have an opportunity to consider the nature and impact of the change and exercise your rights under the GDPR in relation to that change (e.g., to withdraw consent or to object to the processing) as you see fit.
12. Questions or Complaints
Contact Us. If you have any questions or complaints relating to this Policy, please contact us at:
Podium Technologies Limited
Athletic Grounds
Claremont
Co. Mayo
Ireland
Email:support@pod1um.com
Website: https://pod1um.com
Supervisory Authority. We are committed to complying with the terms of the GDPR and to the processing of personal data in a fair, lawful and transparent manner. If, however, you believe that we have not complied with our obligations under the GDPR, you have the right to lodge a complaint with the Data Protection Commission.